Exhibitor Terms & Conditions

1. Definitions

• "The Organiser" means Malone Consultancy (ABN 45956177897), operating under the brand The Relocation Expo
• "Exhibitor" means any company, organisation, or individual who has confirmed a stand, sponsorship, or partnership arrangement at the event
• "The Event" means The Relocation Expo, taking place on Sunday 27th September 2026 at Croke Park, Dublin
• "Booking Confirmation" means the written confirmation issued by the Organiser upon acceptance of an exhibitor application

2. Application & Booking

• All exhibitor bookings are subject to approval by the Organiser at its sole discretion
• A booking is confirmed only upon receipt of a Booking Confirmation from the Organiser
• The Organiser reserves the right to refuse or revoke any booking that does not align with the purpose, audience, or values of The Relocation Expo
• Exhibitors must accurately describe their business, services, and intended activity at the event at the time of application

3. Payment Terms

• All fees are as agreed in writing between the Exhibitor and the Organiser
• Payment is due in full within 14 days of receiving the Booking Confirmation, unless otherwise agreed in writing
• Failure to pay by the due date may result in the booking being cancelled and the stand being reallocated
• All prices are inclusive of any applicable taxes unless stated otherwise

4. Cancellation by the Exhibitor

• More than 90 days before the event: Full refund of any fees paid, less a 10% administration fee
• 30–90 days before the event: 50% of the total booking fee is retained by the Organiser
• Less than 30 days before the event: No refund. The full booking fee is retained by the Organiser
• All cancellations must be made in writing to partner@therelocationexpo.com

5. Cancellation or Postponement by the Organiser

• If the Organiser cancels the event and it is not rescheduled, Exhibitors will receive a full refund of fees paid within 14 business days
• If the event is postponed, the Exhibitor's booking will transfer to the rescheduled date. If the Exhibitor is unable to attend the rescheduled date, they may request a full refund within 14 days of the postponement announcement
• The Organiser will not be liable for any indirect costs incurred by the Exhibitor in connection with a cancellation or postponement (including travel, accommodation, or marketing costs)

6. Stand & Space Allocation

• Stand locations are allocated at the Organiser's discretion. Requests for specific locations will be considered but cannot be guaranteed
• Exhibitors may not sublet, share, or transfer their stand or space to any third party without prior written consent from the Organiser
• The Organiser reserves the right to alter the floor plan, stand layout, or allocation as necessary for operational reasons
• Exhibitors are responsible for their own stand setup, materials, and breakdown within the times notified by the Organiser

7. Exhibitor Conduct

• Exhibitors must conduct themselves professionally and in a manner consistent with the values and purpose of The Relocation Expo
• Exhibitors must only promote services that are lawful, accurately represented, and relevant to the event's audience
• Exhibitors must not engage in misleading, aggressive, or unsolicited approaches to attendees
• Any exhibitor in breach of this clause may be removed from the event immediately without refund
• Exhibitors must comply with all venue rules, health and safety requirements, and Irish law

8. Attendee Data & GDPR

• The Organiser will only share attendee personal data with Exhibitors where the attendee has given explicit consent to such sharing
• Any attendee data shared by the Organiser must be used solely for the purpose for which consent was obtained and in compliance with GDPR and applicable data protection law
• Exhibitors must not pass attendee data to any third party without obtaining appropriate consent from the individual
• Exhibitors are responsible for ensuring their own data collection practices at the event comply with GDPR and applicable law

9. Liability

• The Organiser is not liable for any loss, damage, theft, or injury relating to the Exhibitor's stand, equipment, materials, or personnel
• Exhibitors are responsible for their own insurance coverage, including public liability insurance where appropriate
• The Organiser's total liability to an Exhibitor in respect of any claim shall not exceed the total fees paid by that Exhibitor
• The Organiser is not responsible for the accuracy, legality, or quality of any services promoted by Exhibitors

10. Photography & Marketing

• The Organiser may photograph or film the event, including stands and exhibitor representatives, for promotional purposes
• Exhibitors grant the Organiser permission to reference their company name and logo in event marketing materials, including the website, social media, and promotional collateral
• Exhibitors must obtain appropriate consent before photographing or filming attendees

11. Governing Law

These Exhibitor Terms & Conditions are governed by the laws of Ireland. Any disputes will be subject to the exclusive jurisdiction of the Irish courts.

12. Contact

For all exhibitor and partnership enquiries, please contact:

Operated by: Malone Consultancy (ABN 45956177897)
Brand: The Relocation Expo
Email: partner@therelocationexpo.com